For Speakers/Presenters

GUIDELINES to FILE PREPARATION

 

The Science of Consciousness Online Reboot (Sept 14-18, 2020) - updating

Video File GUIDELINES for Speakers

Abstract Submission - text - https://eagle.sbs.arizona.edu/sc/  
 (max 500 words) are submitted via our CCS TSC Abstract Submission System. 
All presenters should have submitted a text abstract.

Video File Transfer Google Drive for Sharing Video Files  

DEADLINES
Extended Abstract Deadline:  July 26         Decisions:  August 1
Registration for presenters:   August 4      Video Files Due  August 15   
EVENT Log in/Password
for the Online Conference will be emailed after August 20  
Video TIME allotted per session 
Plenary                 25  minutes         Psychedelics Symposium      15 minutes each
Concurrents         20 minutes          Art-Tech     20 minutes           Posters      20 minutes
Wellness               20 minutes          Demos       20 minutes           Exhibitors      5-10 minutes
Workshops           2 hours total       PSAs           1-2 minutes         Poetry Slam/Zoombie Blues     1-3 minutes

* Everyone is invited to submit a Poetry Slam presentation

FORMATS:
Any Digital Video Format Will Work;  
MOV, MP4, M4V are preferred. 10800P OR 720P.   
Sponsor Logos: Widescreen 16 x 9 - .PNG at 300 dpi 
Block Ad: 1920 x 1080 - at 72 dpi 
Video Booths: tba

Additional Note to Presenters: 

  • Please introduce yourself at the outset of your presentation

  • Please include files: brief paragraph bio (word/pdf) and small .png photo -  300 dpi

  • Please include your contact information at the end of the presentation

  • Power Point Slides should be 1920 x 1080 widescreen  If sending a PowerPoint it needs to be exported as a Video.

    PLEASE EMAIL US WHEN YOU HAVE SHARED YOUR VIDEO FILES

RECORDING HELP
Panopto - https://www.panopto.com/ - Panopto is a video recording and streaming tool 
on campus that faculty use to manage videos in a course, to record lectures
or lab demos, or to live stream events. Panopto offers a free trial. 
Some people have found this tool very helpful.


Panopto Video Platform - 3 Minute Introduction - YouTube

www.youtube.com › watch › v=2ojV3mhEno0

▶ 3:04

Panopto a leading video platform for training, teaching, and presenting. 
Since 2007, we've helped businesses ... Oct 25, 2017 - Uploaded by Panopto
Zoom Recording Instructions
  1. Open Zoom. In your profile, click "Settings", then "Recordings". Be sure that Local Recordings is on.
  2. At the upper right corner, it will say “Host a Meeting”. Click on “Host a Meeting with Video”, and follow the instructions to download and run Zoom or wait for the meeting to generate.
  3. Be sure that your audio and video are both on and working. The video is required in order to ensure a high-quality experience for the audience.
  4. The size of the webcam will be 224x126 pixels in the upper right corner.  Once you start screen sharing, your video will move to the upper right-hand corner and may potentially cover text or images.  Please adjust your presentation accordingly.
  5. Become familiar with the Zoom tools available at the bottom of your screen.We encourage the use of the embedded laser pointer during the recording. For an example of a good recording, view the OFC tutorial, which has been made open access, thanks to the instructor.
  6. Press the “Record” button.Select “Share Screen” and begin your presentation. As a reminder, your presentation should not exceed 20 minutes for poster and concurrent presentations.  Please see the Video Time Allotted Box at the top of this page.
  7. Once you have finished your presentation, you can select “Stop Record” and then end the meeting, or simply end the meeting--which will stop the recording. It will begin to convert your video to your local system into three files: an .m4a, .m3u and .mp4 file.
PowerPoint Recording Instructions

Record narration and timings
 1. Select Slide Show > Record Slide Show.
       Choose from two options:
            - Start Recording from Beginning - to record from the beginning of a presentation.
            - Start Recording from Current Slide - to record from a specific slide.
  2. Select or clear what you'd like for your recording, and then select Start Recording.
  3. Start speaking or add markings to your presentation.
           Note: Audio won't record when slide transitions happen so let these play first before you start speaking.

Manage recordings - There are different ways to manage recordings in your presentation:
  1. Pause - to pause a recording.
  2. Close - to end a recording.
  3. Laser Pointer, Pen, Highlighter, or Eraser - to use the pointer, ink, eraser, or highlighter tools in your recording.

Save recordings - When you're done recording, save and share your presentation as a PowerPoint Show. Your recording will automatically play when someone opens the presentation.
  1. Select File > Save As.
  2. Select where you'd like to save your presentation to.
  3. Under Save as type, select the dropdown arrow and then select PowerPoint Show.
  4. Select Save.

Google Drive Box Instructions for Sharing Video Files   

https://drive.google.com/drive/folders/1CknWw2MzWU0qtMh4P-3aIM1AQJuUbKBS?usp=sharing

 

PLEASE EMAIL US WHEN YOU HAVE SHARED YOUR VIDEO FILES

 

Optional:   For Posters 

Additional Information for Poster Presenters who may have designed a traditional poster - please send it to us as a separate file when you send your 20 minute video file. Thank you.