Technical Guidelines for Presenters

GUIDELINES for FILE PREPARATION

2020 TSC PROGRAM

File preparation guidelines for pre-recorded, on-demand sessions    

Video File GUIDELINES - for Speakers 

Please save all your files in a video format before sharing 

  1. Select File > Export. ...

  2. Open the File Format list and select the video format that you want (MP4 or MOV). ...

  3. Select the video Quality you want: Presentation Quality, Internet Quality, 

PLEASE EMAIL US WHEN YOU HAVE SHARED YOUR VIDEO FILES

DEADLINES & VIDEO PREP GUIDELINE SUMMARY

Guidelines for Video Prep  

Video Files by: August 15      

 

Technical Specs for VIDEO FILES
ANY DIGITAL VIDEO FORMAT WILL WORK.
MOV, MP4, M4V ARE PREFERRED.
10800P OR 720P. 

 

If sending a PowerPoint it needs to be exported as a Video.
Ads/Sponsor Logos:   WIDESCREEN/16X9     .PNG at 300 dpi
Speakers may include: Brief paragraph bios  (WORD or PDF) and photos  .PNG at 300 dpi   
info: center@email.arizona.edu

 

Re Q & A

All concurrents  will be on demand throughout the week, available 24/7. The Virtual Event platform will have Q & A and chat rooms available for each concurrent, workshop, art-tech, poster and wellness session. 

 

HELPFUL RECORDING TIPS

Zoom Recording Instructions

  1. Open Zoom. In your profile, click "Settings", then "Recordings". Be sure that Local Recordings is on.
  2. At the upper right corner, it will say “Host a Meeting”. Click on “Host a Meeting with Video”, and follow the instructions to download and run Zoom or wait for the meeting to generate.
  3. Be sure that your audio and video are both on and working. The video is required in order to ensure a high-quality experience for the audience.
  4. The size of the webcam will be 224x126 pixels in the upper right corner.  Once you start screen sharing, your video will move to the upper right-hand corner and may potentially cover text or images.  Please adjust your presentation accordingly.
  5. Become familiar with the Zoom tools available at the bottom of your screen.We encourage the use of the embedded laser pointer during the recording. For an example of a good recording, view the OFC tutorial, which has been made open access, thanks to the instructor.
  6. Press the “Record” button.Select “Share Screen” and begin your presentation. As a reminder, your presentation should not exceed 20 minutes for poster and concurrent presentations.  Please see the Video Time Allotted Box at the top of this page.
  7. Once you have finished your presentation, you can select “Stop Record” and then end the meeting, or simply end the meeting--which will stop the recording. It will begin to convert your video to your local system into three files: an .m4a, .m3u and .mp4 file.

PowerPoint Recording Instructions

Record narration and timings
 1. Select Slide Show > Record Slide Show.
       Choose from two options:
            - Start Recording from Beginning - to record from the beginning of a presentation.
            - Start Recording from Current Slide - to record from a specific slide.
  2. Select or clear what you'd like for your recording, and then select Start Recording.
  3. Start speaking or add markings to your presentation.
           Note: Audio won't record when slide transitions happen so let these play first before you start speaking.

Manage recordings - There are different ways to manage recordings in your presentation:
  1. Pause - to pause a recording.
  2. Close - to end a recording.
  3. Laser Pointer, Pen, Highlighter, or Eraser - to use the pointer, ink, eraser, or highlighter tools in your recording.

Save recordings - When you're done recording, save and share your presentation as a PowerPoint Show. Your recording will automatically play when someone opens the presentation.
  1. Select File > Save As.
  2. Select where you'd like to save your presentation to.
  3. Under Save as type, select the dropdown arrow and then select PowerPoint Show.
  4. Select Save.

Panopto is a video recording and streaming tool
on campus that faculty use to manage videos in a course, to record lectures
or lab demos, or to live stream events. Panopto offers a free trial.
Some people have found this tool very helpful.

Panopto Video Platform - 3 Minute Introduction  

DEADLINES
Extended Abstract Deadline:  July 26; Decisions:  August 1; 
Registration for presenters:   August 4; Video Files Due:  August 15  

 

For Speakers. Video TIME allotted per session 

VIDEO SUBMISSIONS: - approval required

TIME allotted per session video:

Plenary: 25  minutes       

Psychedelics Symposium:  15 minutes 

Concurrents: 20 minutes      Art-Tech: 20 minutes       Posters: 20 minutes

Wellness: 20 minutes           Demos:  20 minutes          Exhibitors:   5-10 minutes

Workshops: 2 hours total     PSAs:  1-2 minutes           Poetry Slam/Zoombie Blues:  1-3 minutes       

* Everyone is invited to submit a Poetry Slam presentation - Please transfer the video file via the Google Drive Link.

 

FORMATS:

Any Digital Video Format Will Work; 
MOV, MP4, M4V are preferred. 10800P OR 720P

Sponsor Logos: Widescreen 16 x 9 - .PNG at 300 dpi
Block Ad: 1920 x 1080 - at 72 dpi
Video Booths: tba

 

Additional Note to Presenters: 

Please introduce yourself at the outset of your presentation

Please include files: brief paragraph bio (word/pdf) and small .png photo -  300 dpi

Please include your contact information at the end of the presentation

Power Point Slides should be 1920 x 1080 widescreen  If sending a PowerPoint it needs to be exported as a Video.

PLEASE EMAIL US WHEN YOU HAVE SHARED YOUR VIDEO FILES 

 

VIDEO FILES - Technical Specs:

Any Digital Video Format Will Work. 

MOV, MP4, M4V are preferred.  

10800P OR 720P

If sending a PowerPoint it needs to be exported as a Video.

Note to Presenters: 

  • Please introduce yourself at the outset of your presentation

  • Please include separate files:  brief paragraph bio (word/pdf) and small .png photo -  300 dpi

  • You may want to include your contact information at the end of the presentation

  • Misc Ad Sizes:

    Ads/Sponsor Logos:   WIDESCREEN/16X9     

    Images:                       PNG at 300 dpi

    Block Ad:                    1920 x 1080 at 72 dpi

PRESENTATION RECORDING INSTRUCTIONS. WITH VIDEO

Zoom Recording Instructions

  1. Open Zoom. In your profile, click "Settings", then "Recordings". Be sure that Local Recordings is on.
  2. At the upper right corner, it will say “Host a Meeting”. Click on “Host a Meeting with Video”, and follow the instructions to download and run Zoom or wait for the meeting to generate.
  3. Be sure that your audio and video are both on and working. The video is required in order to ensure a high-quality experience for the audience.
  4. The size of the webcam will be 224x126 pixels in the upper right corner.  Once you start screen sharing, your video will move to the upper right-hand corner and may potentially cover text or images.  Please adjust your presentation accordingly.
  5. Become familiar with the Zoom tools available at the bottom of your screen.We encourage the use of the embedded laser pointer during the recording. For an example of a good recording, view the OFC tutorial, which has been made open access, thanks to the instructor.
  6. Press the “Record” button.Select “Share Screen” and begin your presentation. As a reminder, your presentation should not exceed 12 minutes for contributed and 25 minutes for invited (unless otherwise noted).If your presentation exceeds these time limits, it may be edited after receipt.
  7. Once you have finished your presentation, you can select “Stop Record” and then end the meeting, or simply end the meeting--which will stop the recording. It will begin to convert your video to your local system into three files: an .m4a, .m3u and .mp4 file.

PowerPoint Recording Instructions

Record narration and timings
 1. Select Slide Show > Record Slide Show.
       Choose from two options:
            - Start Recording from Beginning - to record from the beginning of a presentation.
            - Start Recording from Current Slide - to record from a specific slide.
  2. Select or clear what you'd like for your recording, and then select Start Recording.
  3. Start speaking or add markings to your presentation.

Note: Audio won't record when slide transitions happen so let these play first before you start speaking.

Manage recordings - There are different ways to manage recordings in your presentation:
  1. Pause - to pause a recording.
  2. Close - to end a recording.
  3. Laser Pointer, Pen, Highlighter, or Eraser - to use the pointer, ink, eraser, or highlighter tools in your recording.

Save recordings - When you're done recording, save and share your presentation as a PowerPoint Show. Your recording will automatically play when someone opens the presentation.
  1. Select File > Save As.
  2. Select where you'd like to save your presentation to.
  3. Under Save as type, select the dropdown arrow and then select PowerPoint Show.
  4. Select Save.

Alternate Platforms: 

A free app video platform:  

Panopto is user friendly and offers free trials.   https://www.panopto.com/